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4 Ways Your Business Can Secure Its Data

By | Dawn Castell

Technological advancements drive better operations in businesses and other organizations. Pretty much everyone stands to benefit from these advancements, but businesses also take on additional obligations when it comes to advances like that of data collection and analysis. This is because data offers businesses a competitive edge, but it can also be a potential hazard if said data is mishandled. Therefore, data security is also an integral part of modern business. Here are some ways in which companies can protect themselves from data loss.

Secure Release Printing

Basically any business has a need for record keeping of some kind, and record keeping often entails printing. Printing documents can provide a small window in which data can be intercepted by nefarious actors, however, because businesses typically can’t place printers in close proximity to each computer, meaning that there is distance and travel time between the initiation of a print and the retrieval of the document. Secure release printing provides a technological solution to this problem. Secure release printing allows users to withhold the printing process until certain credentials are presented at the printing device itself, meaning that only the intended recipient can start the process in earnest and, therefore, can receive the document with no potential for loss or theft. Physical data sharing and storage are generally less secure than digital alternatives, but this technology goes a long way toward changing that.

Cloud Storage

As mentioned above, digital file storage can be more secure than physical storage. However, storing files simply on your computer isn’t sufficient, because that method isn’t substantially more safe than physical data storage. Both methods are at risk of being destroyed or otherwise lost, which is a losing scenario every time. On the other hand, cloud storage offers you safer storage that can also serve as a backup of the files on your device or on paper.

Cloud storage is a storage method in which files are stored on remote servers that you can connect to via the internet. This provides the benefits of expanded storage, as well as protection from damage or loss, but it also serves to hide your documents from nefarious actors who seek to steal your data for their own ends. However, it’s worth noting that public cloud storage is the more affordable option, but use of a private cloud provides additional privacy and control, as it functions more like a traditional network and is localized to your office space. Cloud storage also enables the easy sharing of files within a secure framework, so it can also enhance productivity.

Cyber Security

Cyber security is a multifaceted discipline; the many aspects of cyber security all serve to tackle security of a network from different angles. Because of the complexity of cyber security, many seek the help of cyber security professionals, because it saves essential time and results in a more fortified network. Cyber security largely operates via software designed to counteract common types of cyber attacks, such as viruses and other malware. Antivirus and antimalware are perhaps the most prevalent example of such software, but there are other examples.

Generally, no one type of security software sufficiently blocks all kinds of attacks, so mixing and matching is necessary to provide yourself with total coverage. Cyber security also entails certain practices on the part of the end user, as well. For instance, password security is a set of best practices designed to make passwords harder for hackers to crack. The average person will generate only passwords that are easy to remember, and that also makes them easy to guess. Experts recommend working a little harder on remembering or otherwise keeping track of more complex and random passwords in order to thwart attackers.

Stress Testing

Networks can be compromised by way of being overwhelmed and shut down. Therefore, your company’s network needs to undergo stress testing in order to discover its limits in order to prevent shutdowns. DDoS attacks thrive on exploiting such weaknesses, for example, but even shutdowns on the part of the computers themselves can allow access to your network under the wrong circumstances. DDoS attacks can be prevented with the use of dedicated tools, but there’s simply no way to combat certain forces that may cause shutdowns to individual devices. However, stress testing your devices and network can at least offer you methods of minimizing the risk.

Data security will remain a crucial part of any business as long as data remains a focus. Considering how powerful data can be, this is likely to continue indefinitely. Therefore, best practices need to be observed on both the individual and organizational level in order to protect your business’s vital data. With this guide on hand, you can more effectively prevent loss of your data in order to keep your business safe.

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