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Exactly How to Respond to a Job Offer via Email (With Examples)

By | Lily Zhang | www.themuse.com

If that job offer you just got signals a happy end to your search, you might immediately want to text all your friends, pop the bubbly, and cue the imaginary marching band to mark the sheer magnitude of this moment. Or if you know you’re not going to take the job, you may want to shrug and go about your day uninterrupted. Or maybe your reaction is somewhere in between. Regardless, let’s take a deep breath and just make sure you’re actually all set.

Before you start the celebration or walk away, you need to decide what you want to do about the offer and communicate it to the company. And even though you’re at the tail end of this company’s hiring process, it’s important to keep it professional and respond in a reasonable amount of time. It should go without saying that ghosting an employer is not professional—no matter how often you’ve been ghosted yourself.

What the job offer process looks like

Typically, you’ll get the initial offer over the phone—sometimes referred to as a “verbal.” But you’re not generally expected to give your answer at that point—so don’t feel pressured to. Give yourself time to think the decision through. You’re going to be spending five days a week doing this job and you want to be sure! So say something along the lines of, “Thank you so much! I’ll get back to you soon,” and give your “real” response via email.

If they need to know by a certain date, they’ll usually tell you. But if they don’t, you may want to ask the employer when they’d like your answer—especially if you’re waiting on other possible offers. A week is pretty standard.

Following the verbal, you’ll get an email with the official written offer—including more details about the job and compensation and benefit info. When you’re ready to give your response, you can reply directly to the written offer with an email of your own.

Whether you want to accept, decline, ask for more time or information, or negotiate, we’ve got a rundown of what to include in your email. Oh, and we also have samples—ones you could definitely copy. No need to reinvent the wheel here. (Just make sure you’re swapping in your own information!)

Here’s what to say…

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www.themuse.com
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