Guest Contributor

How Cloud-based LMS can support your modern workforce anywhere

By | Scarlett Brown

A learning management system is gaining a lot of popularity as it is contributing to empowering the employees, building a continuous learning environment, and scaling the business. The long-term benefits of a learning management system can only be obtained when the system is flexible enough to align with the changing needs of the customers, business as well as market.

However, every software needs a home to store the relevant data. LMS solutions usually have two choices for hosting – on-premise and cloud-based. The choice of selecting the hosting entirely depends on the cost, ownership, security, and accessibility you want.

Today’s topic is clearly about the cloud-based LMS platform. Hence, we will help you understand how it is beneficial and can contribute to your modern workforce.

Importance of Hosting LMS

Locally hosted learning management systems use the organization’s server giving you greater control of the data and more responsibility for the system. On the other hand, a cloud-based LMS development solution is hosted on the supplier’s server or your own server maintained and supported by suppliers.

Hosting impacts the ease of using LMS as well as future operations. If you do not wisely choose to host your LMS, you might end up with higher operational costs, lower economies of sales, potential revenue loss or ROI, and diminished competitive advantage.

If you consider the option of cloud-based hosting, you will have a lot of advantages regardless of your budget and type of business. Since cloud hosting relies on the internet connection, yet without any technical headaches, you can install it quickly and practically run it.

Let’s explore the advantages of the cloud-based LMS both in terms of IT and learning perspectives. But before that, let’s understand what a modern LMS looks like.

Modern LMS for Modern Workforce

Central Management – The modern LMS can handle system upgrades, free you up from the bandwidth issues, and ensure security, providing all the support and IT needs.

Scalable – The data in the LMS can be directly stored in it without the need to store them in a local server as SaaS LMS is capable enough.

Redundancy – The cloud vendor makes things easy by initiating and overseeing the disaster recovery and contingency plan.

On-Demand – Since the cloud is open for everyone, hence the service can be used as you pay.

Mobile – The best part about Cloud-based solutions is that they can be accessed from anywhere and anytime on any device.

Advantages Of Cloud-based LMS From a Learning Solution Perspective

From the L&D perspective, we have shared the benefits of integrating a cloud-based LMS for highly desirable outcomes.


One of the best and most important aspects of a cloud-based LMS solution is that it must be easily accessible on all devices. For a learner, it is convenient to carry the learning anywhere, anytime, and at any pace. Additionally, for the admins and instructional designers it is also advantageous as they can create interactive programs and modules anywhere and anytime as per their convenience. Training outcomes are easy to monitor as reports and analytics can be easily accessible from any location.

Increased Productivity

Since cloud-based solutions offer easy development of the online training courses, it also encourages quick deployment. Companies can quickly ask for the user feedback about the courses, which helps them gather the data necessary to make improvements & create more interactive and meaningful modules and courses. IT Consulting solutions are always free to focus on other tasks while the employees can improve their productivity through great learning solutions.

Enhanced Reach of Learning Programs

Cloud computing technology has the ability to scale thousands of learners at the same time without much assistance. Cloud-based LMS solutions can be run across diverse locations with multiple languages. Hence, companies can target global learners/workforce through a single source of learning.

Improved Learner Collaboration

This benefit compliments the prior one, as learners across the globe will use a single source for learning; they can easily collaborate with one another and share content & experiences. The multi-way communication channels can help foster learning discussions and indulge learners more. Additionally, a cloud-based solution, whether healthcare LMS or any other, can be integrated with an online calendar, email, social media & more to encourage better sharing and collaboration.

Embedded Daily Workflow

For employees, everyday learning seems daunting as they are unable to schedule or indulge themselves in online learning sessions. Companies that encourage micro & video-based learning encourage quick and easy learning. Additionally, the convenience of mobile makes it even easier for any learner to embed learning in their everyday lives, even while working.

Other than the learning & L&D’s perspective, cloud-based LMS can be real-time support to the IT solution providers.

Benefits of Cloud-based LMS From the Perspective of IT Solution

A Cloud-Based learning management solution has elaborated its capabilities from simply learning to much more. Let’s learn from them!

Swift Deployment

As swiftly a course builder can develop an interactive course in a cloud-based LMS, the quicker the deployment. Usually, the learners have to undergo time-consuming signups in order to get their online courses rolling, regardless of how quickly the courses were developed. Cloud-LMS means the faster the internet, the quicker you receive updates. The courses newly created and deployed can quickly be up and running in just an hour or so.

Professional Support

Since the LMS is hosted on the cloud, which is managed by a third-party vendor, you always have the support of a professional. Individuals with a specialization to manage cloud-based LMS can seamlessly fix patches, bugs, add features, and much more without you realizing it. You do not need to hire a professional to take care of all these aspects, even data storage, scalability, and security can be handled by the personnel with cloud expertise. This kind of support helps the companies to focus more on their strategies to empower their learning solutions rather than monitoring and maintaining the LMS.

Minimum Cost

The major difference between on-premise & cloud solutions and the small and mid-sized companies’ inclination toward a cloud-based solution is the cost. Companies only have to pay for the amount they want to use. Unlike the cloud, on-premises is much more costly to implement and maintain as companies also have to appoint a complete team to manage the hosting. With the cloud, companies do not have to worry about licensing, nor the special team is required to set up, test, and maintain it. The companies only have to simply sign up to the cloud and get going. In the case of authoring capabilities, in-house L&D personnel can immediately create and deploy courses for their learners to access and improve their skills.

These aforementioned cloud-based solution benefits have been explained from both the IT and Learning perspectives to state that cloud-based solutions are not the future but also cost-effective, and easily accessible without any maintenance headaches. Of course, the internet plays a vital role in seamless data retrieval, but with the growing technology, that does not seem to be a problem.

In a Nutshell –

If you are looking to improve your ROI, then a cloud-based learning management system is just the right thing to invest in. Using this solution, employees can certainly benefit from learning on the go while reducing the overall infrastructure and travel costs. Cloud-based LMS is popular as it is a more suitable option for optimal engagement, better ROIs, and enhanced productivity.

Additionally, flexibility, personalized content, and improved training can also play an important role in any organizational success.

Cloud-based LMS solution is greater support to any business looking for a continuous learning and scalable environment. It supports responsive design, reduced cost, lesser maintenance & monitoring, promoting lucrative outcomes. With time we can see that organizations are more inclined toward integrating cloud-based learning management system solutions to cater to global learners and meet training needs & performance goals altogether.

Author Bio: 

Scarlett works with the editorial team of A3logics, a leading company offering custom LMS development. Exploring the latest technologies, reading about them, and writing her views have always been her passion. She seeks new opportunities to express her opinions, explore technological advancements, and document the details. You can always find her enjoying books or articles about varied topics or jotting down her ideas in a notebook.

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