By | Ankita Singh | Content writer
The buzzword “automation” has now taken over the digital world. It has made all of our lives easier, by automating our everyday tasks such as payments, subscription renewals, bills, and the list goes on and on. Automating such menial tasks makes our life simple and easy, and frees up our minds too allowing us to concentrate on other crucial tasks. So why the work industry shouldn’t also make the most of it and reap the numerous benefits of automating their tasks?
One of the best ways to automate tasks in a company is by integrating a payroll management system. All the precious time spent by HR on manual data entry, payroll processing, leave management, etc. can all be done by the payroll software in a matter of seconds. Below we have listed 6 different ways by which payroll software can benefit your organization-
- Error Reduction
One thing that a company wants to avoid at any cost is making a mistake with an employee’s paycheck. Payroll errors can be of the major reasons for decreasing a company’s brand name and credibility. While HRs using calculators and excel sheets to perform basic calculations is fine, but when it comes to sensitive and important calculations such as gross deduction, salary, tax deductions, etc. payroll software is much more reliable, accurate, and efficient. Without manual calculations, the risk of error can be eliminated by automating the calculations.
- Reduced Cost
By avoiding errors in payroll, your company is saving a lot of money and additionally avoiding any legal lawsuits. There is a major cost reduction when you don’t pay ghost employees, or duplicate any payment, or worse, end up overcompensating or undercompensating any employee. Additionally, payroll software comes with pay-per-user model subscriptions, so you can choose one which suits best according to your company’s needs.
- Data Security
All information related to an employee’s payroll is confidential. It might contain their address, social security code, bank account details, and other personal information. You don’t want this sensitive information landing into the hands of any unauthorized personnel. An automated payroll management system gives you the benefit of keeping all the data password protected that can be accessed only by authorized users.
- Seamless Reporting
A good payroll management software helps you to view all the data at once with ease. Every smallpiece of information you need is just a click away, and it can be accessed anywhere and at any time. There is no need to scroll through a collection of manual files just to create a report of the data. All the information you might need is available on the cloud and thus can be easily accessed and viewed, if and when needed. With accurate reports on wages, attendance, overtime, and much more, you can make wise and informed decisions.
- Employee Self Service
Payroll software enables employees to take charge of their data present in the database. Employees can easily view and download their payroll slips, change or update any information, and handle their attendance management easily. This results in fewer knocks on the HR’s door and even fewer emails in their inbox. This is a boon for HR as well as the employee as it helps in saving both of their valuable time. Moreover, the onboarding process also becomes very easy as the employees have the option to upload all their employment-related documents directly on the portal, without involving the HR manager.
- Automated Inputs
A good payroll software system usually comes with inbuilt attendance and leave management system. This allows the employees to apply for leave within seconds, and the same can be approved by their manager directly through the portal. The software automatically updates all the leave and attendance data and keeps it ready for the time of payroll processing outsourcing. This ensures that employees are paid exactly what they are owed, no one is overcompensated or under-paid.
Whether you are a small-scale company or a large-scale company, payroll software is going to benefit you in numerous ways. It is one of the sure-shot of ways to a company’s growth and success. The world is evolving and so should we. It is time that organizations upgrade their way of working, otherwise, they will get the tag of being orthodox, which won’t fare well if you want to recruit talented candidates.
Ankita Singh is a content writer at Sage Software Solutions Pvt. Ltd. She writes HR-focused blogs for Pocket HRMS software – one of the best HR solutions in India. She holds more than 4 years of experience in content writing.