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Why saying “yes” to no-meeting days increases productivity

Less meetings means workers can better manage their time and workloads

By | Scott Matteson |

Online scheduling service Doodle released a report earlier this year, which stated that nearly $400 billion dollars was wasted on poorly organized meetings in the United States alone. The report said that meetings ate into employee time, leaving work unfinished; not to mention produced confusion, loss of focus, and inefficient processes which weakened client and supplier relationships.

Nevertheless, the corporate mindset that “we have to get everyone in a room” persists in spite of the fact that technological alternatives such as email and instant messaging are far more viable options.

Hector Aguilar, president, technology at Okta, an access management platform provider, decided to change this by implementing a “no-meeting-day” rule for certain weekdays in order to boost employee productivity. He shared his story with TechRepublic.

SEE: Avoid time-wasting meetings: 10 tips (free PDF) (TechRepublic)

Scott Matteson: How do meetings impede productivity?

Hector Aguilar: The problem isn’t the meetings–it’s how many meetings there are and the purpose behind them. More often than not, workers will open up their calendars and find a day is completely booked with back-to-back meetings and barely 15 minutes open to complete items on their to-do lists, let alone actions from the meetings.

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